August 5, 2019 - 10:00 AM - County Board of Commissioners Meeting Minutes

10 897 Meeting of the Johnston County Board of Commissioners August 5 , 2019 10 00 am The Johnston County Board of Commissioners met in regular session Monday , August 5 , 2019 at 10 00 am in the Commissioners Meeting Room , Johnston County Courthouse Annex , Smithfield , North Carolina The following members were present Present Chairman Ted G Godwin , Vice Chairman Chad M Stewart , Jeffrey P Carver , Larry Wood , Tony Braswell , Patrick E Harris , and RS “ Butch ” Lawter , Jr Absent None Also Present County Manager Rick J Hester , Clerk to the Board Paula G Woodard , Finance Officer and Assistant County Manager J Chad McLamb , County Attorney Jennifer J Slusser , and Paralegal Deputy Clerk to the Board Dana Cuddington Chairman Ted G Godwin called the meeting to order at 10 00 am Commissioner Patrick E Harris opened the meeting with a prayer American Legion Post 405 Pine Level led those in attendance in the Pledge of Allegiance to the American Flag 1 Approval Discussion of Agenda Upon a motion by Commissioner Tony Braswell , seconded by Commissioner Jeffrey P Carver , and carried by unanimous vote , the Board approved the agenda as presented 2 Consent Agenda Items Upon a motion by Commissioner Jeffrey P Carver , seconded by Commissioner Patrick E Harris , and carried by unanimous vote , the Board approved the consent agenda items as follows A Approval of Minutes – July 8 , 2019 10 00 am and 6 00 pm B Department of Transportation – Additions to System The Board concurred with the Department of Transportation’s recommendation to add the following roads to the State Maintained System Pathway Drive – Whitfield at Flowers Plantation – Wilders Township Bryerstone Drive , Windy Creek Drive , Meadow Wood Lane , Buck Ridge Lane , Spring Haven Lane , and Cypress Ridge Way – Bryerstone Subdivision – Pleasant Grove Township Brazil Nut Lane SR 3338 ext and Kola Nut Lane – Maplewood Run – Smithfield Township C Authorization for Design Development Phase for Public Safety Center The Board authorized Moseley Architects to proceed with the Design Development Phase of the Public Safety Center D Tax Releases & Refunds – 06 15 2019 – 07 15 2019 Real Personal Property Releases TRANS DATE TIME USER YR BILL # ACCT # TAXPAYER NAME AMOUNT 7 2 2019 4 44 39 PM ALassiter 2018 - 109032 2000204354 JAMES , FREDERICK GENE 37105 7 2 2019 4 55 17 PM ALassiter 2018 - 15717 2000195127 BSJ TRANSPORT 12697 Real Personal Property Refunds TRANS DATE TIME USER YR BILL # ACCT # TAXPAYER NAME AMOUNT 6 20 2019 8 08 39 AM ajsoutherland 2018 - 78500 2000135482 PRESTIGE RENTAL PROPERTIES 1,77900 LLCPage898 August 5 , 2019 – 10 00 am Continued 6 24 2019 11 28 29 AM jmorrow 2015 - 46541 2000146753 JOHN R SUGGS REVOCABLE 37171 TRUST 6 24 2019 12 17 31 PM awestbrook 2018 - 108469 2000203345 BAUCOM , TIMOTHY STANCIL 10183 6 28 2019 4 39 05 PM awestbrook 2018 - 86561 2000145267 SDO INVESTMENTS LLC 29743 7 1 2019 11 20 12 AM ajsoutherland 2018 - 29776 2000096344 DUCEY , KATHERINE 12584 MASSENGILL 7 5 2019 11 07 22 AM ajsoutherland 2018 - 104629 2000091495 WILLIAMSON , MILDRED A 21135 7 8 2019 11 39 01 AM ajsoutherland 2018 - 98447 2000195146 UNITED STATES DEPARTMENT 1,65865 OF AGRICULTURE 7 10 2019 2 46 57 PM LOCKBOX 2018 - 68305 2000180953 MORALES , MARIA LILIAN 1,72962 7 13 2019 12 00 00 AM awestbrook 2019 - 112825 2000211217 MARTINEZ , GOMEZ JESUS 22021 7 13 2019 12 00 00 AM ajsoutherland 2019 - 108859 2000035311 ZWERLING , CHARLES S 11589 7 13 2019 12 01 00 AM ajsoutherland 2019 - 104855 2000135698 WILLIAMS , JEFFREY B 42801 7 15 2019 3 35 21 PM ajsoutherland 2019 - 63113 2000088610 MAULL , JEAN 15000 North Carolina Vehicle Tax System - Pending Refund Report – June 2019 100 + Payee Name Bill # Transaction Refund Total # Reason Change BOONE , 0048128739 161344752 Assessed 7043 HEATHER In Err 5237 ELLIS 000 12280 EICHEL , KELLI 0032930689 108367322 Military 34133 LYNNE 3063 37196 EICHEL , KELLI 0032930689 108367346 Military 29289 LYNNE 2629 31918 EICHEL , KELLI 0032930689 108367350 Military 26161 LYNNE 3019 29180 EICHEL , 0022385150 108367246 Military 18759 MATTHEW 1684 WARNER 20443 EICHEL , 0032023752 108367270 Military 21988 MATTHEW 1973 WARNER 23961 EICHEL , 0032023752 108367284 Military 18681 MATTHEW 1677 WARNER 20358 EICHEL , 0045229718 108367294 Military 17503 MATTHEW 2020 WARNER 19523 GIORGIS , 0045634932 216367216 Situs error 000 GETACHEW 11372 WOLDE 1446 3791 13717 MCKOY , 0048404495 214394552 Situs error 000 REBECCA 10918 JOYCE 1149 3639 Page899 August 5 , 2019 – 10 00 am Continued 13408 MCLAMB , 0048369237 108120574 Adjustment 11934 CHARLES 1530 RICKY 13464 RUSSELL , 0048404549 214395136 Situs error 000 KIMBERLY 24527 ANNE 3120 8176 29583 SANDERFORD , 0048429331 107461304 Adjustment 10440 HARRY EARL 1338 11778 TORRES , 0048535864 161644632 Military 4984 ENRIQUE 3706 JAVIER 3000 11690 WAKE 0048397876 161192031 Change of 6888 COUNTY County 5034 REVENUE 1678 13600 WAKE 0048480081 161192814 Change of 18985 COUNTY County 13874 REVENUE 4625 37484 WAKE 0048554157 162181335 Change of 37245 COUNTY County 27218 REVENUE 9073 73536 July 18 , 2019 This is to certify that , as authorized by the Board of Commissioners on December 11 , 2000 , I have approved the following tax releases and refunds under 100 , as recommended by the County Tax Administrator , Jocelyn Andrews A complete record of this information is on file in the County Finance Office Totals from 06 15 19 to 07 15 19 Tax refunds - Personal Real Property 83988 Tax releases - Personal Real Property 19594 Recommended by Tax Administrator Jocelyn Andrews Approved by Finance Director J Chad McLamb 3 Public Comments A Johnston County Emergency Services Mearle the JoCo Preparedness Squirrel and the Johnston County Emergency Services Staff briefly visited with the Board of Commissioners to promote emergency preparedness and safety Staff also distributed a new publication titled “ The Public Safety Adventures of Mearle the JoCo Preparedness Squirrel ” which is being used as a tool by the Emergency Services Department to teach and promote safety and emergency preparedness for school aged children 4 Public Utilities – Wastewater Services Update Utilities Director Chandra Farmer , PE presented an update to the Board of Commissioners as it pertains to the County’s wastewater services , specifically related to residential sewer Ms Farmer began the presentation by informing the Board of a recent fire at the 1010 Water Booster Station due to a lightning strike Ms Farmer shared photos of the facility with the Board and thanked the Cleveland Fire Department , Johnston County Fire Marshal’s Office , Johnston County Building Inspections , Duke Energy , and the Johnston County Utilities staff for their prompt response , noting the facility was back up and running in 24 hours Page900 August 5 , 2019 – 10 00 am ContinuedPagePage pageNumber5901 August 5 , 2019 – 10 00 am Continued Ms Farmer provided the Board with an overview of the current wastewater services including customer base and operation maintenance data She highlighted the growth in the retail customer base since 2003 Ms Farmer noted that the number for 2019 is not entirely accurate because it is just through the month of May She continued the presentation with an overview of the wastewater capacity numbers PagePage pageNumber6902 August 5 , 2019 – 10 00 am Continued Ms Farmer noted that 38 MGD of the 584 MGD average daily flow is for bulk customers She continued that approximately 2 MGD comes from the County’s retail customers , which includes residential , commercial , schools , and churches Ms Farmer explained that the Committed “ Paper ” Flow consists of approved projects with sewer permits issued for which the County must reserve capacity in the transmission and treatment system She noted approximately 15 MGD of available capacity remains in the existing plant , of which 025 MGD is for an existing contract commitment which can be purchased by 2022 Ms Farmer stated the Residential Sewer Service Policy currently allows for service in specific areas , those being the Outlying Residential Sewer Service Area the ORSSA areas must be zoned PUD or be immediately adjacent to existing residential development that has County public sewer and be able to obtain service without a pump station ; the Municipal Transition Districts ; the Interstate Highway Interchange Districts ; and any land that was zoned R - 10 , PUD , or PDM prior to policy adoption in March of 2005 Ms Farmer reviewed maps of the areas with the Board , as follows PagePage pageNumber7903 August 5 , 2019 – 10 00 am Continued Ms Farmer reviewed the 20 Year Capital Improvements Plan for wastewater services with the Board as well as upcoming challenges PagePage pageNumber8904 August 5 , 2019 – 10 00 am Continued Ms Farmer stated staff is in discussions with Smithfield , Selma , Pine Level , and Four Oaks regarding an update of the 1979 interlocal agreement in an effort to better plan for necessary future capacity needs She spoke on the need to account for developments that are unplanned , such as the Eastfield Development outside of Selma At the inquiry of Commissioner Larry Wood , Ms Farmer explained that the Residential Sewer Service Areas Map was adopted in 2005 and was based on where the County already had some residential sewer available at the time She stated the intent was to keep the higher density residential development in the areas where it was already occurring and the map has not changed since it was adopted in 2005 Ms Farmer noted that prior to 2005 , the policy stated a development could receive service if it had 100 lots and sewer was available or the developer was willing to make an extension Upon a question by Commissioner Tony Braswell , Ms Farmer stated the most recent rate study completed for the next 20 years does propose fee increases for the bulk customers over time Ms Farmer stated staff proposes that in the update to the interlocal agreement with the towns to have a similar arrangement as the County has with the Town of Clayton in which the towns would purchase capacity as they need it and the County would use those capacity fees to complete the necessary improvements Ms Farmer stated the existing agreement with the towns does not require them to purchase capacity in advance She stated they currently pay a higher commodity charge per 1,000 gallons Ms Farmer spoke on an eastern towns regionalization wastewater study being completed by the Triangle J Council of Governments and spearheaded by the Town of Kenly Ms Farmer stated a meeting is coming up in late August to begin conversations and she assumes the County will be a part of those discussions In response to Commissioner Patrick E Harris , Ms Farmer responded that the partners in the study include the Towns of Smithfield , Selma , Kenly , Princeton , Pine Level , and Micro She stated the Towns of Kenly and Princeton both have small wastewater treatment plants and as nutrient criteria and treatment criteria becomes more stringent and costly , it becomes a burden on small towns to meet that criteria Ms Farmer stated she thinks the intent of the study is for the towns to determine if there is a benefit to partnering together or including the County in a regional approach Ms Farmer stated there is approximately 20 MGD in existing known needs over the next ten years for bulk customers includes the towns , which will require treatment and transmission capacity improvements to meet the demand , even if the County continues to provide sewer in the Municipal Transition Districts and the Interstate Highway Interchange Districts Ms Farmer stated if the County were to eliminate the Outlying Residential Sewer Service Area , it could reduce the flow potentially by 20 MGD over the next 20 years , which equates to a potential System Development Fee revenue loss of 24 million to 32 million over the course of that time , based on current fees PagePage pageNumber9905 August 5 , 2019 – 10 00 am Continued Ms Farmer again reviewed the 20 Year Capital Improvements Plan and noted which projects could be deleted or modified red arrow and which projects may have excess capacity after construction , but are still required due to existing commitments green arrow if the Outlying Residential Sewer Service Areas are eliminated , as follows Upon questions , Ms Farmer reviewed with the Board how staff determines growth estimates and projected possible wastewater capacity needs for the future She noted in many cases , staff does look at the build out numbers of existing and proposed developments Ms Farmer stated if there is something specific the Board would like for staff to evaluate further , she welcomes that direction Commissioner Butch Lawter asked with regards to the projected 20 MGD of known bulk customer demand over the next ten years , if the Town of Clayton decides to treat all their own wastewater , how would it affect that known demand Ms Farmer stated if the Town of Clayton decides to treat all their own wastewater , it would reduce the 20 MGD of known bulk customer demand estimate by approximately 05 - 075 MGD She noted if Clayton were to make that decision , it would change the entire capital improvements plan Commissioner Lawter spoke on his concerns that with the Outlying Residential Sewer Service Area , the high density sprawl continues in the unincorporated areas and situations are created like what has occurred in the Cleveland area of the County Commissioner Lawter stated he would personally prefer the County to provide service more in the Municipal Transition Districts in order to help the towns grow Commissioner Lawter stated it sounds like there is a path towards that , but it is not a quick path Commissioner Chad M Stewart stated he can agree with Commissioner Lawter to push the density towards the towns ; however , that will still take away from the County’s capacity Commissioner Braswell commented that the towns are concerned that their ability to obtain capacity could decrease because of growth being served in the unincorporated areas Page0906 August 5 , 2019 – 10 00 am Continued The Board thanked Ms Farmer for the update and continued to discuss staff’s request for direction as to how to proceed Following discussion , it was the consensus of the Board to work with staff on a possible upcoming work session to continue discussions in more detail 5 Finance – Supplemental Resolution for Expenditures Reimbursement for Public Safety Center The Chairman introduced the following resolution , a summary of which had been provided to each Commissioner , a copy of which was available with the Clerk to the Board and which was read by title SUPPLEMENTAL RESOLUTION DECLARING OFFICIAL INTENT TO REIMBURSE EXPENDITURES WITH PROCEEDS OF DEBT PURSUANT TO UNITED STATES DEPARTMENT OF TREASURY REGULATIONS BE IT RESOLVED by the Board of Commissioners of Johnston County Section 1 The Board has determined and does hereby find , determine and declare as follows a On July 5 , 2016 , the Board adopted a prior resolution declaring official intent to reimburse expenditures with proceeds of debt the “ Prior Resolution ” for the Public Safety Center – Phase 1 Project , as described in the Prior Resolution , a copy of which is attached hereto as Exhibit A b At the time of adoption of the Prior Resolution , the Board reasonably expected that the maximum principal amount of debt to be incurred with respect to the Public Safety Center – Phase 1 Project would be 39,000,000 c As of the date of this supplemental resolution , the Board now reasonably expects that the maximum principal amount of debt to be incurred with respect to the Public Safety Center – Phase 1 Project instead will be 49,000,000 , and desires to amend the maximum principal amount of debt stated in the Prior Resolution to reflect the same d The maximum principal amount of debt to be incurred for the Public Safety Center – Phase 1 Project that was set forth in the Prior Resolution is hereby amended to be 49,000,000 e Except as supplemented hereby , the Prior Resolution adopted on July 5 , 2016 shall remain in full force and effect Section 2 This resolution shall take effect upon its passage Upon motion of Commissioner Chad M Stewart , seconded by Commissioner Tony Braswell , the foregoing resolution entitled “ SUPPLEMENTAL RESOLUTION DECLARING OFFICIAL INTENT TO REIMBURSE EXPENDITURES WITH PROCEEDS OF DEBT PURSUANT TO UNITED STATES DEPARTMENT OF TREASURY REGULATIONS ” was passed along with the following capital project ordinance adopted by the following vote Ayes Commissioners Ted G Godwin , Chad M Stewart , Jeffrey P Carver , Larry Wood , Tony Braswell , Butch Lawter , and Patrick E Harris Noes None CAPITAL PROJECT ORDINANCE FOR THE JOHNSTON COUNTY PUBLIC SAFETY CENTER – PHASE I PROJECT BE IT RESOLVED by the Board of Commissioners the “ Board ” of the County of Johnston , North Carolina the “ County ” , that pursuant to Section 132 of Chapter 159 of the General Statutes of North Carolina , the following capital project ordinance is hereby adopted Section 1 The project authorized is preliminary planning and design costs for the Johnston County Public Safety Center – Phase I the “ Project ” The Project is initially to be financed by an appropriation from the County’s General Fund Section 2 The officers of the County are hereby directed to proceed with the capital project within the terms of the budget contained herein Section 3 The following amounts are appropriated for the projects Technical Services 2,549,927 Land 508,891 3,058,818 Section 4 The following revenues are anticipated to be available to complete the projects Page1907 August 5 , 2019 – 10 00 am Continued Transfer from General Fund 2,500,000 Transfer from Other Funds 558,818 3,058,818 Section 5 The Assistant County Manager Director of Finance is hereby directed to maintain within the Capital Project Fund sufficient specific detailed accounting records to satisfy state and federal regulations Section 6 Only amounts authorized for the Project by the Board may be advanced from the Project fund for the purpose of making payments for project expenses Section 7 The Assistant County Manager Director of Finance is hereby directed to report annually on the financial status of each project element in Section 3 and the total revenue received Section 8 Copies of this capital project ordinance shall be furnished to the Clerk to the Board , the Budget Officer and the Assistant County Manager Director of Finance for direction in carrying out this project Adopted this 5th day of August , 2019 6 Budget Revisions At the request of Finance Director and Assistant County Manager Chad McLamb , Commissioner Chad M Stewart moved the Board approve the following budget revisions , seconded by Commissioner Tony Braswell , and carried by unanimous vote Health REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 10 59557050 Non - Major Capital Assets 7,89300 10 59552600 Advertising 7,80000 10 59553300 Departmental Supplies 1,45500 TOTAL NET EXPENDITURES 17,14800 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 10 595534155 State Grant 17,14800 TOTAL NET REVENUE 17,14800 Heritage REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 19 44753302 Freedmen’s School Project 15,00000 TOTAL NET EXPENDITURES 15,00000 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 19 447533426 Freedmen’s School Project 15,00000 TOTAL NET REVENUE 15,00000 Sheriff REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 10 51001700 Vehicles 3,88110 10 51004300 Special Services 19300 10 51007414 Capital Outlay – Sheriff 1,34103 TOTAL NET EXPENDITURES 5,41513 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 10 510032106 Controlled Substance Tax 1,34103 10 510032509 Insurance Recovery 54710 10 510033099 Miscellaneous Revenue 29700 10 510035104 Sheriff Fees 3,23000 TOTAL NET REVENUE 5,41513Page2908 August 5 , 2019 – 10 00 am Continued Social Services REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 10 61001110 Postage 21400 10 61001400 Travel 7000 10 61003211 Verifications 3000 10 61004515 Program Expense 2,46400 10 61054500 Contract Services 53200 10 61101917 LIEAP Program 60000 10 61401902 State County General Assistance 11,76000 10 61401905 IV - E Foster Care 1,62500 10 61451905 IV - E Foster Care 8,35000 10 61401906 State Foster Care 42100 10 61451906 State Foster Care 42100 TOTAL NET EXPENDITURES 26,48700 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 10 610034123 Social Services Administration 26,48700 TOTAL NET REVENUE 26,48700 7 Appointments Upon a motion by Commissioner Chad M Stewart , seconded by Commissioner Butch Lawter , and carried unanimously , the Board made the following appointments and granted waivers in the length of service policy where needed A Industrial Facilities & Pollution Control Financing Authority – Reappointed Butch Scott , Zachary Thornton , and Skip Green for six year terms to expire on August 31 , 2025 and granted Mr Scott a waiver in the length of service policy B Johnston County Board of Adjustment – Reappointed Craig Jones , Flint M Benson , and Ernest R Allsbrook , Jr for three year terms to expire on August 31 , 2022 and granted Mr Jones and Mr Benson waivers in the length of service policy C Johnston - Lee - Harnett Community Action Board – Reappointed Dawn Winn - Burdo for a two year term to expire on August 31 , 2021 and granted Ms Winn - Burdo a waiver in the length of service policy D Livestock Arena Management Board – Reappointed Brandy Crocker , Eric W Honeycutt , and Paul H “ Sonny ” Howard , Jr for two year terms to expire on August 31 , 2021 and granted Ms Crocker and Mr Honeycutt waivers in the length of service policy E Child Fatality Prevention Team – Appointed Dr Matt Thompson and Jennifer Boykin both representing the community at - large for three year terms to expire on October 31 , 2022 Other Appointments F Hospital Authority Board of Commissioners – Upon a motion by Commissioner Patrick E Harris , seconded by Commissioner Jeffrey P Carver , and carried unanimously , the Board nominated Brad Oakes for the open position on the Hospital Authority The nomination will be sent to the Hospital Authority for review Upon review and recommendation by the Hospital Authority , Chairman Ted G Godwin will make the final appointment at the Johnston County Board of Commissioners September 3 , 2019 meeting G Emergency Medical Services Advisory Committee – Upon a motion by Commissioner Chad M Stewart , seconded by Commissioner Patrick E Harris , and carried unanimously , the Board appointed Donald Banks Wallace to fill an unexpired term ending June 30 , 2020 representing citizens at - large Page3909 August 5 , 2019 – 10 00 am Continued 8 Delinquent Tax Collection Report Tax Administrator Jocelyn Andrews reported on the collection of delinquent taxes for the month of June 2019 She presented the following information Enforced Collections June 2019 YTD Wage Garnishments 8 310 Bank Attachments 31 497 Levies 0 0 Foreclosures Complaints Filed June 2019 0 10 Pending Dollars Collected June 2019 15,57119 As of June 30 , 2019 , the Tax Department has collected 9988 of the real and personal levy for 2018 No foreclosure sale was held in July The registered motor vehicle collections for June 2019 was 1,391,18064 and YTD 18 - 19 is 15,391,76914 9 Annual Tax Settlement and Charge to Collect Taxes for 2019 Tax Administrator Jocelyn Andrews submitted the following annual tax settlement as of June 30 , 2019 Total 2018 - 2019 Real Personal Property Tax Levy 117,814,10987 Total 2018 - 2019 Collected 117,668,89563 Percent Collected - Real Personal 9988 0998768 down 002 Collected Credited Real Business Personal 114,757,08996 Discoveries 3,292,10279 Releases - 235,08288 Levy 117,814,10987 Payments - 117,668,89563 Balance Unpaid 145,21424 A final collections audit will be conducted by an outside auditing firm and included in the county - wide audit for 2018 - 2019 2000 - 2017 Levy Collected Real Personal 64,68817 Motor Vehicles 8,36755 Increase in Real Business Personal Property Levy 2017 113,714,90011 2018 117,814,10987 Increase Percentage 360 Enforced Collections 2018 - 2019 Garnishments Served 310 174,24929 Paid 249 132,15345 132,15345Page4910 August 5 , 2019 – 10 00 am Continued Unpaid active 48 34,01768 Terminated 8 3,11904 Released 5 4,95912 Bank Attachments Served 497 637,77564 Paid 376 505,75967 505,75967 Unpaid active 5 1,29714 No funds 38 41,57696 Account closed 11 4,53519 Released 1 62234 No Accounts etc 21 17,63829 Protected Funds SS 9 8,75796 Unpaid Partials 36 57,58809 Levies 0 Debt Setoff Program 63 6,70342 Field Collections Deputy Collectors 1,479,98656 Total collected by enforcement actions 18034 2,124,60310 Excludes dollars collected by foreclosure attorney Interest and fees collected 281,11543 Real Estate Foreclosure Collections Accounts sent to Foreclosure Attorney 21 Complaints Filed 10 Complaints Pending 10 Accounts Paid 11 Total Collected by Foreclosure 28,33970 Multi - Year Taxes Foreclosure Sales Property Sold Property Redeemed 7 4 Two 2 properties remain in the upset bid period Payment Arrangements We encourage taxpayers to enter into payment arrangements prior to their taxes becoming delinquent The tax collections office accepted 705 payment arrangements totaling approximately 1,375,20349 As of June 30th , one 1 remains upaid with a balance of 306 Bankruptcy Bankruptcy Real and Personal 26,56072 146 New Filings Previous year 143 filings - 23,52147Page5911 August 5 , 2019 – 10 00 am Continued 2018 Post Petition Taxes 15,66655 Protected from Enforcement Property Tax Commission Appeals in 2018 2 Unpaid Taxes from 2018 Appeals 000 Total Taxes Protected from Enforcement 42,22727 Unenforceable accounts represent 2908 of the Unpaid Balance of Real and Personal Property 42,22727 145,21424 29079 Tax Collection Rate Summary FY 2018 2019 9988 FY 2017 2018 9990 FY 2016 2017 9989 FY 2015 2016 9984 FY 2014 2015 9980 FY 2013 2014 9950 Annual Ad Valorem Levy Real & Personal Registered Motor Property Vehicles FY 2018 2019 Levy 117,814,10987 Collected 117,668,89563 15,391,76914 FY 2017 2018 Levy 113,714,90011 Collected 113,595,65756 14,429,89218 FY 2016 2017 Levy 109,207,06352 Collected 109,077,08288 13,967,99650 FY 2015 2016 Levy 105,623,95660 Collected 105,453,20078 12,851,83408 FY 2014 2015 Levy 101,606,91012 Collected 101,400,61532 11,752,55764 FY 2013 2014 Levy 98,755,37803 Collected 98,472,94436 14,084,61521 2014 included a one - time increase in motor vehicle revenue due to the additional four months of collections attributable from switching to the new RMV system This was the last year RMV collected in part by the county Page6912 August 5 , 2019 – 10 00 am Continued Summary The North Carolina Department of the State Treasurer provides annual statistics from all 100 counties A review of ad valorem tax collected on all property during 2017 FY 2017 - 2018 showed that Johnston County had the highest collection percentage of all counties in the state The county ranked second overall in collection percentages of amounts not including registered motor vehicles The 2018 year was again indicative of dedicated personnel and taxpayers working together to achieve positive results By January 7 , 2019 , 9062 of the 2018 Johnston County ad valorem tax had been voluntarily remitted to the tax office During the delinquent collection period of January 8 through June 30 , we received an additional 10,883,14023 to once again end another year with a high collection rate 117,814,10987 , 9988 of the levy , was collected for the 2018 year , surpassing total collections from the prior year by more than 4,000,000 2019 was a reappraisal year for Johnston County The staff , in conjunction with Pearson Appraisal , reviewed 100,612 parcels to determine market value of each The new real property values are the basis for the real estate portion of the 2019 ad valorem bills As we advance into the 2019 tax year , the Tax Administration office continues to review its processes and its communication in all venues , aiming for another year of high collections while offering timely information and excellent customer service to Johnston County taxpayers As I reflect on my partial year with Johnston County Tax Administration , I am thankful to the Commissioners for giving me this opportunity and supporting me through the transition A qualified and dedicated staff welcomed me as we completed the 2019 Revaluation and focused on the daily tasks of valuing , assessing and collecting for the county I am thankful for this great start North Carolina General Statute 105 - 373 requires that I provide a settlement of the prior year’s tax collections This settlement is a true and accurate accounting of the 2018 FY 2018 - 2019 taxes and I request that the Johnston County Board of County Commissioners accept this settlement I further request , that as required by North Carolina General Statute 105 - 321 , the Board of Commissioners charge me as Tax Collector with the responsibility for collection of 2019 FY 2019 - 2020 taxes Jocelyn S Andrews Johnston County Tax Collector August 5 , 2019 Motion to Accept the 2018 Tax Settlement and Charge to Tax Administrator to Collect 2019 Taxes Commissioner Jeffrey P Carver moved the Board accept the above Annual Tax Settlement for 2018 taxes and issue the following charge to the Tax Administrator for collection of 2019 taxes Commissioner Chad M Stewart seconded the motion , which carried by unanimous vote You are hereby authorized , empowered , and commanded to collect the taxes set forth in the tax records filed in the office of the Tax Administrator and in the tax receipts herewith delivered to you , in the amounts and from the taxpayers likewise therein set forth Such taxes are hereby declared to be a first lien upon all real property of the respective taxpayers in Johnston County , and this order shall be a full and sufficient authority to direct , require , and enable you to levy on and sell any real or personal property of such taxpayers , for and on account thereof , in accordance with law The Board commended Ms Andrews and the Tax Office staff for their excellent work and dedication 10 Manager Reports and Comments A Reedy Branch Wastewater Facilities WWPS & Force Main Proposed Budget County Manager Rick Hester reported the Public Utilities Department is requesting the Board to adopt a project budget for technical design services for the Reedy Branch Wastewater Facilities Project Mr Hester stated the request came in after the agendas had already been distributed Mr Hester submitted a memorandum to the Board with the following summary of the request Page7913 August 5 , 2019 – 10 00 am Continued The County’s Capital Improvements Plan includes a regional wastewater pump station to be located near the intersection of US 70 BUS and Swift Creek Road , a gravity sewer main from US 70 BUS to the pump station and a 24 ” force main from the station to the Johnston County Landfill These facilities will allow the County to divert flow received from the East Clayton Industrial Area ECIA , Aqua and our retail customers in the 42 East area to the landfill equalization facility The landfill equalization facility currently transmits flow to the County’s existing wastewater treatment plant These facilities are important to ensure adequate capacity is available in the downstream sewer facilities along US 70 BUS from US 70 BUS Swift Creek Rd and parallel to the Neuse River to the WWTP to receive flow from the Towns of Smithfield , Selma and Pine Level The gravity sewer portion of the project is under design as part of the Buffalo Creek WWPS & FM improvements project However , staff recommends beginning project design of the wastewater pump station and force main In order to proceed with the proposed project design , a capital project budget should be adopted At this time , staff recommends the budget to include technical design services only The proposed project budget is as follows Technical Design Services 400,00000 Total 400,00000 Funding for the project will be from the Wastewater System Development Fee Capital Reserve account Staff respectfully requests the Board’s approval of the proposed project budget Upon a motion by Commissioner Chad M Stewart , seconded by Commissioner Larry Wood , and carried unanimously , the Board approved the project budget for technical design services in the amount of 400,000 for the Reedy Branch Wastewater Facilities wastewater pump station and force main project 11 Board Reports and Comments A Clayton ETJ Area Chairman Ted G Godwin asked the Board to discuss and consider rescinding a letter sent to the Town of Clayton in 2018 providing the two year written notice of the County’s intent to rescind the ETJ area granted to the Town by the County on December 3 , 2007 At the inquiry of Commissioner Tony Braswell , Chairman Godwin stated he thinks the matter originally came up in 2018 because it was thought that a few specific people living within that area of the ETJ were perhaps not getting an adequate reaction from the Town of Clayton on certain matters Chairman Godwin continued that in subsequent dealings with the Town on the issue , the Town was able to provide the County with evidence of a number of activities where they had in fact tried to address the situation Commissioner Butch Lawter agreed with Chairman Godwin and stated he feels there was perhaps a lack of communication during that time but the Town had made reasonable efforts to address the situation Upon a motion by Commissioner Patrick E Harris , seconded by Commissioner Chad M Stewart , and carried unanimously , the Board voted to rescind the letter dated August 13 , 2018 sent to the Town of Clayton , providing the two year written notice of the County’s intent to rescind the ETJ area granted to the Town by the County on December 3 , 2007 B Solid Waste Decal Discussions Chairman Ted G Godwin noted that staff is still putting together estimates and information as it relates to the solid waste decal system and the Board will look at that matter again in September 12 Closed Session – NCGS 14331811 a 3 – Attorney - Client Privilege to include 19CVS2314 DOT vs Kenneth Jones ; NCGS 14331811 a 4 – Economic Development ; and NCGS 14331811 a 6 – Personnel Upon a motion by Commissioner Chad M Stewart , seconded by Commissioner Larry Wood , and carried by unanimous vote , the Board recessed regular session to sit in closed session for the purposes of consulting with an attorney employed by the Board in order to preserve the attorney - client privilege pursuant toPage8914 August 5 , 2019 – 10 00 am Continued North Carolina General Statute 143 - 31811 a 3 to include 19 CVS 2314 DOT versus Kenneth Jones ; to discuss matters relating to the location or expansion of industries or other businesses in the area , pursuant to North Carolina General Statute 143 - 31811 a 4 ; and for the purposes of personnel pursuant to North Carolina General Statute 143 - 31811 a 6 No action was taken Commissioner Larry Wood moved the Board adjourn closed session and resume regular session Commissioner Chad M Stewart seconded the motion , which carried by unanimous vote There being no further business , Commissioner Chad M Stewart moved the Board adjourn Commissioner Larry Wood seconded the motion , which carried by unanimous vote The meeting adjourned at 11 50 am ____________________________ Ted G Godwin , Chairman Paula G Woodard , Clerk to the BoardPage